Board portals enable companies to share confidential data securely while reducing the risk of cyberattacks. Security standards aren’t the same for all board software providers. When choosing a provider, IT teams need to look for specific capabilities and features that protect company information.

Security — Does the solution use encryption to protect data in transit and in the rest of the system? You should also confirm that the system has solid user authentication protocols. It is also advisable to inquire with the vendor for their experience with data breaches and how they deal with these incidents to evaluate their overall security policies.

Meeting Management — You need to ensure that the system can manage every aspect of meeting preparation including reporting, as well as governance compliance. Look for features such as smooth board books and workflows. Also, constantly updated agendas are essential.

Document Sharing and Electronic Signing- Look for an online portal for boards that is secure that makes it easy for directors to collaborate with each other in meetings, regardless of where they are in the world. The software should incorporate /theboardportal.org/basic-steps-for-integration-of-a-new-entity-management-system/ annotation features as well as an electronic signature feature to streamline the process of signing.

Finally, you should consider the pricing structure of the software. You’ll need to determine whether the company offers flexible pricing plans that can be adapted to your organization’s size and needs. You should also think about the cost of any additional functions or integrations you could require to meet your unique needs. This will allow you to find an option that fits your budget.