A well-designed board member software is a complete solution that allows meeting admins to be more efficient and effective and provide the right information at the right moment for all stakeholders. It offers a simple, intuitive interface that makes it easy for directors of all levels to take action and gain the most value without requiring a lengthy learning curve. It should also have minimal barriers to entry and be accessible from any device so that the majority of the organisation can utilize it regardless of the level of technology proficiency.
It should allow for meetings to be held remotely using a variety tools to facilitate this with video conference features and document sharing. It should be secure with features like two-factor authentication as well as encryption of files and messages and message encryption. It should permit the creation of committees to manage various governance procedures. It should include a directory of board members which includes the contact information of each member as well as their position. It should also have a tool that integrates with the calendar to make it easier for meeting administrators to invite attendees and collect RSVPs.
It should have an application for recording and storing minutes of meetings. It should include documents which are searchable and accessible to board members, so they can access them at any given time, even if they’re not in person. It should include a discussion tool to enable board members to collaborate and comment on documents. It should also have an option for synchronisation of pages and a laser pointer tools to aid in presenting during meetings.